Registration fees

  Early-bird Late On-site
Full EUR 440 EUR 540 EUR 590
Young Scientist
(under age 30)
EUR 330 EUR 390 EUR 440
Accompanying person EUR 100 EUR 100 EUR 100

The conference registration fee includes

  • attendance to all scientific sessions
  • official conference documentation
  • conference bag with complete conference materials
  • coffee breaks (October 7-10, 2018)
  • admission to the Welcome Reception (October 7, 2018)
  • participation at Horseback Archery Show (10 October, 2018) and/or at Guided Walking Tour (October 9, 2018)
  • lunches on October 8 and 9, 2018
  • Total value of catering included in the registration fee is 100 EUR
    (with service charges) as intermediary services
  • VAT (27%)

The registration fee includes intermediary services.
The catering fee will be indicated on a separate row of the invoice.

The accompanying fee includes

Accompanying persons are those who do not actually participate at the congress i.e. they come with an active participant.

  • admission to the Welcome Reception (October 7, 2018)
  • access to catering (coffee breaks and lunch) at the conference venue (October 7-10, 2018)
  • participation at Horseback Archery Show (October 10, 2018) and/or at Guided Walking Tour (October 9, 2018)
  • accompanying persons are not allowed to participate in the scientific sessions
  • Total value of catering included in the registration fee is 100 EUR
    (with service charges) as intermediary services
  • VAT (27%)

The registration fee includes intermediary services.
The catering fee will be indicated on a separate row of the invoice.

Young Scientist Registration

SIWAN is committed to supporting the professional development of young scientists. The Young Scientist Registration category is for professionals aged 30 or younger. If you wish to benefit from the young scientist registration fees, you will be required to send a proof of your age (i.e. copy of ID) to This email address is being protected from spambots. You need JavaScript enabled to view it..

Group discounts

We offer a group discount of 20% off the registration fee for 4 or more participants. All participants must register together and only one invoice will be issued. These discounts cannot be combined with any other discounted rate (e.g. Early Bird Rate). Contact Conference Secretariat at This email address is being protected from spambots. You need JavaScript enabled to view it. for more details and registration instructions.

Payment deadlines

In order to ensure the publication of accepted abstracts authors payment must reach us no later then July 15, 2018. For all accepted paper at least one author must register at the appropriate rate. Other payments should reach us no later than September 14, 2018. Registrations can still be made after this date, provided payment is received by credit/debit card at the time of booking. On site payment available by credit card or cash (EUR, HUF).

Payment process

Bank transfer
Based on the pro-forma invoice you can start the payment procedure. You can download your pro-forma invoce(s) from your account. The letter of confirmation must be presented upon registration at the beginning of the conference.

Credit card (MasterCard, VISA, VISA Electron and Maestro)
Credit card payment is also available via our registration system. After submitting your registration you will find a 'CLICK TO PAY NOW' button next to the items you have selcted for credit card payment. Clicking on this button you can get to the website of the bank and finalize your payment. After payment you will receive an e-mail about the result of the transaction.

Cancellation policy

Cancellations can only be made via e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it..

Cancellation before August 31, 2018
Full refund, excluding a EUR 50 administration charge

Cancellation after August 31, 2018
No refund

If you cannot attend the conference, a substitute is welcome to attend at any time. In such case please as soon as possible contact the Conference Secretariat at This email address is being protected from spambots. You need JavaScript enabled to view it. prior the event.

Claims

Claims should be submitted via e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.. All claims will be investigated and answered via e-mail within 5 working days.

Force majeure

In case of force majeure the Organizer is relieved of all obligations. Force majeure includes any circumstances beyond the will of the Organizer, that impedes permanent or temporary compliance with the obligations, such as "acts of god" including war, danger of war, government regulations, revolts, strikes, transportation difficulties, fire or severe disturbances affecting the conference organization or its supplies. If any of the above circumstances emerge an administrative fee of EUR 50 will be deducted from the refundable amount.

Questions

For inquiries relating to SIWAN8 please contact the Conference Secretariat at This email address is being protected from spambots. You need JavaScript enabled to view it..